Business Visa Undertaking Letter: A Complete Guide to Your Application Requirement
Business Visa Registration: Undertaking Template for India
Business Visa registration is required for all business visa holders within 14 days of arrival in India. FRRO needs an Undertaking Letter from the company to grant a business visa registration in India.
Indian Business Visa: Step-by-Step Guide to Preparing an Undertaking Letter
Indian Business Visa: Key Points for Preparing a Perfect Undertaking Letter
- Company Letterhead: An undertaking letter should be printed on company letterhead.
- Employee Information: An undertaking company needs to mention all the information about the applicant, such as full name, passport number, visa number, address in India, Invitation letter for business visa India, etc.
- Purpose of Travel: The FRRO also wants to know the reason for travel in India. If you are traveling in India on a business visa, then you need to mention your business details and the purpose of travel in India.
- Duration of Stay: The company needs to mention the duration of stay in India.
- Financial Responsibility: An undertaking company should take full financial and medical responsibility in India.
- Conduct and Compliance: An undertaking that the employee will abide by the laws and regulations of the Indian government.
- Tax Obligations (if applicable): The company needs to mention the tax details of the applicant if required.
- Authorized Signature: The letter must be signed by an authorized representative of the company, with their name, title, and contact information.
- Company Seal: A company seal is also required on the Undertaking Letter as per the India business visa requirements
Indian Business Visa: How to Draft a Professional Undertaking Letter for Registration
[Print on Company Letterhead]
Date: 28/Sep/2025
To,
The Foreigners Regional Registration Officer (FRRO)
[FRRO Address in India]
Subject: Affidavit/Undertaking Letter
I, [Undertaker Name], an Indian national holding Passport Number [——–], residing at [Undertaker Address in India], do hereby solemnly affirm and declare as under:
That I am an Indian national holding Passport Number [——–] and I take full responsibility for the activities and conduct of Mr. [Applicant Name], a Chinese national holding Passport Number [——–] (Date of Issue: –/–/—-; Expiry Date: –/–/—-) and holding E-Business Visa Number [——–] (Date of Issue: –/–/—-; Expiry Date: –/–/—-) during his stay in India.
He is employed as [Job/Designation Details / Invitation letter for business Visa / Business Visa Application Letter / Covering letter for business visa Application].
Tax details: [Provide Tax Details].
Purpose of visit to India: [Specify Purpose].
We undertake that if any adverse situation arises during his stay, we will take full responsibility and repatriate him at our cost.
Verification:
Verified that on –/–/2025 in India, the above statement is true and correct to the best of my knowledge and belief, and nothing has been concealed therefrom.
Company Name: [Insert Company Name]
Seal: [Company Seal]
Contact Number: [Insert Contact Number]
Email Address: [Insert Email Address]
Important Notes
- The specific requirements for an undertaking letter can vary on your Visa type in India.
- It’s crucial to consult the FRRO or Consultation for accurate and up-to-date information.
- Always ensure the letter is clear, concise, and accurate.
- Make the Builet point for Important Information.
I hope this information is helpful. We at Fargoworldwide provide immigration and FRRO Assistance across the globe. We have more than 1,000 happy customers.
