Business Visa: How to Draft a Perfect Request Letter for FRRO Registration
Indian Business Visa: Step-by-Step Guide to Registration in India
Business Visa registration issued by the FRRO in India. A Indian business visa holder who arrives in India on a long-term visa and wants to stay in India for more than 180 days needs to register with the FRRO at least 1 week before the expiry of the visa.
To register a Indian Business Visa, the applicant needs to submit the required documents along with the letters.
India Business Visa: Complete Guide to Preparing a Request Letter for Registration
Business Visa: Why Every Point in Your Request Letter Matters
A Request Letter is a formal way to explain or inform the FRRO officer about your application. Here we have shared some key points that you have to keep in mind whenever you prepare a Request Letter.
- Make it Professional: A request letter’s tone should be polite and calm. Also, it should be very polite.
- Clarify Purpose: Write the letter in a simple format, so everyone can understand your requirements.
- Make Bullet Points: Write key points and important information in bullet points, so the concerned officer can read them easily.
Provide Essential Information: Always try to make it short and clear.
Business Visa: Key Components of a Successful Request Letter
Here We Have Shared with you the Major Points to Prepare A Request Letter:
- Letterhead and Contact Information:
Print it on your company’s official letterhead, including its name, address, and contact details.
Include your full name, designation, and contact information. - Date and FRRO Address: Clearly state the date of writing the request letter.
- Subject Line: Use a clear and concise subject line, such as “Request for Business Visa Registration of —————–.”
- Introduction and Purpose of Visit: Introduce yourself and your company details, Clearly state the purpose of your visit, such as attending a conference, meeting with clients, or exploring business opportunities.
- Detailed Itinerary: Provide a detailed itinerary, including: Dates of arrival in India and departure from the country, A complete address in India.
- Business Relationship and Financial Responsibility: Explain the nature of your business relationship with the host company in India.
- Closing and Signature: Thank the embassy or consulate for their time and consideration.Sign the letter and include your printed name and designation.
Business Visa: Official Request Letter Format for FRRO Submission
September 28, 2025
To,
FRRO
[FRRO Address]
Subject: Request for Business Visa Registration of [Applicant Name]
Dear Sir/Ma’am,
Mr./Ms. [Applicant Name] is a [Nationality] national, holding Passport Number [Passport Number], Date of Issue [DD/MM/YYYY], Expiry Date [DD/MM/YYYY], and currently holding Business Visa Number [Visa Number], Date of Issue [DD/MM/YYYY], Expiry Date [DD/MM/YYYY].
[Here you can briefly describe the purpose of the applicant’s visit, the business activities they will be involved in, and the duration of stay. For example:
“He intends to attend business meetings, explore potential collaborations, and engage in commercial activities with our company in India.”]
[You can also add an assurance of compliance:
“We hereby affirm that he/she will adhere to all rules and regulations of India during his/her stay, and our company will take full responsibility for his/her conduct.”]
Attach the – Invitation letter for business visa, business visa application letter, Covering letter for business visa application, India business visa requirements, invitation letter for business visa India.
We kindly request you to grant Business Visa Registration at the earliest possible convenience. We are ready to pay all applicable charges and assure you that our request is genuine.
We look forward to your positive response.
Thank you.
Yours faithfully,
[Company Name]
[Seal]
Contact Number: [Phone Number]
Email Address: [Email Address]
Conclusion
India Business Visa request letter is a crucial step in the FRRO visa application filling process. By following these steps, you can prepare a request letter. We are professional providers of immigration and FRRO assistance across Pan India.
