Employment Visa India : Request Letter Template
Employment Visa India : How to Prepare a Request Letter?
Employment Visa issued by the Government of India to foreign nationals to work in India for up to 5 years. An Employment Visa holder with a visa validity of more than 180 days needs to register their visa with the FRRO within 14 days of arrival in India, and this is taken care of by the FRRO in India.
Also, if an Employment Visa holder needs to extend it, they need to apply for an Employment extension application over the FRRO portal. For a complete application filling, the applicant needs to inform the FRRO of the duration of stay and entry validity, so they need to write a letter. Here we are sharing a request letter format that will help you to get a visa extension in India.
Employment Visa : Why is the Request Letter So Important for e-FRRO application?
The Request Letter is a formal way to share your information and request to FRRO. Here are the key points that you have to keep in mind when preparing a Request Letter:
- Date and Time: Mention the date and time of writing the Request Letter.
- Address to FRO/FRRO: Request the address to the FRO/FRRO office at the top of the page.
- Subject: Highlight your request and mention your name, duration of stay, and visa type.
- Salutations: The most widely used salutation is “Dear Sir/Ma’am.”
Mention your information: Mention the applicant’s name, passport number, visa number, date of issue, and date of expiry. - Highlight the points: Highlight your points about the major point.
Mention your company name and address.
Duration of stay in India. - Justification: Highlight your education and work experience along with the reason for visa extension.
- Supporting documents: Mention the details of the supporting documents as per your request.
- Conclusion: Reiterate your request and express your gratitude.
Employment Visa : Pro Tips for Success
- Be Clear and Concise: Use simple language, so everyone can understand, and it is easy to read.
- Be Professional: Maintain a formal tone throughout the request letter.
- Be Accurate: Double-check all information and provide accurate information about the applicant and company.
- Proofread Carefully: Errors can create a negative impression on your application.
Include all requested documents: Mention all the attached documents.
Employment Visa India : Here is the template of the Request Letter
[Company Letterhead]
Date: 27 September 2025
To,
FRO/FRRO
[Address with PIN Code]
Subject: Request for Employment Visa Registration / Employment Visa Extension of Mr. ———————-
Dear Sir/Madam,
This is to formally request the extension of the Employment Visa for Mr./Ms. ———————-, a citizen of ———————-, holding Passport No. ———————- (issued on –/–/—-, valid until –/–/—-) and Employment Visa No. ———————- (issued on –/–/—-, valid until –/–/—-).
He/She is currently employed with —————————————————————- as a ————————————– in India.
Salary: Receiving ———————- from ———————- in India.
Employment Contract: —————————————————— (copy attached).
Residential Address: ——————————————————.
Enclosures:
Copy of current Passport & Visa
Copy of renewed employment contract
During his/her stay in India, he/she has complied with all laws and regulations and will continue to maintain good conduct. He/She remains committed to working with ———————- and contributing positively to both the company and the local economy.
We kindly request that you process the extension of his/her Employment Visa at the earliest. All applicable charges will be duly paid. We assure you that he/she will continue to adhere to the rules and regulations of India.
We would greatly appreciate your consideration of this request.
Thank you.
Yours faithfully,
[Company Name]
[Authorized Signatory]
[Company Seal/Stamp]
[Contact Number]
Conclusion
A Request Letter for Employment Visa Extension in India
A Request Letter is an important document required for an Employment Visa Extension in India. It is issued by the FRRO (Foreigners Regional Registration Office), and depending on the visa type, the FRRO may ask for additional details or supporting documents.
Please note that the format is only a guideline to help you prepare your letter.
At Fargoworldwide, our team specializes in assisting foreign nationals with FRRO services in India, including visa registration, extensions, and compliance support.
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